We are excited to announce a new way for file sharing and collaboration provided by Cornell University. Box is a free service for Cornell faculty, students, staff, and affiliates that allows you to share and collaborate on documents and other files online. With a Cornell Box account, you can invite both those affiliated and not affiliated with Cornell to collaborate with you.
Using Box, you can:
- Manage and preview files in many formats
- Access content through all major browsers, and through mobile devices running iOS, Android, and Blackberry
- Share files and folders while controlling access with a range of permissions from preview-only to full editing and collaboration rights
- Comment on files
- Create simple workflows
- Take advantage of related applications and file synchronization tools
A comparison of Cornell file sharing tools is outlined below:
Before you begin using Box, please read and understand these guidelines to protect yourself, your colleagues, and the university.
- Information owned by other individuals or entities should not be stored in your Box account.
- Copyrighted materials should not be stored in your Box account.
- Information protected by the Health Insurance Portability Accountability Act (HIPAA), data that includes export control information, or data defined in University Policy 5.10 as level 1 or "confidential” should not be stored in your Box account. See Cornell Box Policy for details.
- Information and files that need to be transferred securely should not be stored in your Box account. You may use Cornell Dropbox at dropbox.cornell.edu to transfer files securely.
Please be advised that Box is a third-party solution for sharing files, and Cornell University and Johnson have no affiliation or administrative oversight to protect your files, privacy, or service reliability. Box takes reasonable steps to protect information collected from you to prevent loss, misuse and unauthorized access, disclosure, alteration, and destruction with the agreement that you will follow all guidelines and regulations.
To ensure you are following best practices to protect any information you store on Box, please keep these points in-mind.
- Never store any information on Box that would become a catastrophe if compromised
- Store your files in folders based on the intended groups or individuals to access them
- Give each folder or file the lowest access permissions necessary for the type of collaboration
- Regularly audit your folder access permissions and remove any unnecessary access
To begin using Cornell Box, go to cornell.box.com